Information Sharing Agreements

When confidential personal information that can identify an individual is shared, both the disclosing and receiving organisation(s) should have procedures that meet the requirements of law and guidance and make clear to staff the appropriate working practices. In some circumstances these procedures (and the law and guidance on which they are based) should be set out within an agreed information sharing agreement or protocol.

Title of Agreement	Agreement Owner	Agreement Purpose	Other organisations party to the Agreement	Effective From	Privacy Notice
Cheshire & Mersey Information Sharing Tiers	Cheshire & Mersey Information Governance Group	This overarching Information Sharing Protocol (ISP) sits at the strategic level and seeks to ensure appropriate safeguards are in place to enable the sharing of data to take place between signatory organisations to this protocol (the partners)	All parties listed in the signed document	January 2015	N/A
Online Practice Assessment Record and Evaluation Tool	Health Education North West	To govern the provision of “students” personal information by the Clatterbridge Cancer Centre and Health Education England		April 2015	N/A
Oncology Alerts - Obtaining A&E Data for Oncology Patients	The Clatterbridge Cancer Centre NHS Foundation Trust	To assist in treatment of oncology patients at presenting organisation	Wirral University Teaching Hospital NHS Foundation Trust	January 2015	N/A
Oncology Alerts - Obtaining A&E Data for Oncology Patients	The Clatterbridge Cancer Centre NHS Foundation Trust	To assist in treatment of oncology patients at presenting organisation	Countess of Chester NHS Foundation Trust	January 2015	N/A
Remote Access - Staff in other Trusts allowed access to parts of EPR	The Clatterbridge Cancer Centre NHS Foundation Trust	To enable trained health care professionals to access to the Clatterbridge Cancer Centre’s Electronic Patient Record as part of the multidisciplinary function to treat Clatterbridge Cancer Centre patients	Countess of Chester NHS Foundation Trust	January 2014	N/A
Remote Access - Staff in other Trusts allowed access to parts of EPR	The Clatterbridge Cancer Centre NHS Foundation Trust	To enable trained health care professionals to access to the Clatterbridge Cancer Centre’s Electronic Patient Record as part of the multidisciplinary function to treat Clatterbridge Cancer Centre patients	St Helens and Knowsley Teaching Hospitals NHS Trust	February 2014	N/A
Remote Access - Staff in other Trusts allowed access to parts of EPR	The Clatterbridge Cancer Centre NHS Foundation Trust	To enable trained health care professionals to access to the Clatterbridge Cancer Centre’s Electronic Patient Record as part of the multidisciplinary function to treat Clatterbridge Cancer Centre patients	Southport and Ormskirk Hospital NHS Trust	February 2014	N/A
Remote Access - Staff in other Trusts allowed access to parts of EPR	The Clatterbridge Cancer Centre NHS Foundation Trust	To enable trained health care professionals to access to the Clatterbridge Cancer Centre’s Electronic Patient Record as part of the multidisciplinary function to treat Clatterbridge Cancer Centre patients	Liverpool Heart and Chest Hospital NHS Foundation Trust	February 2014	N/A
Remote Access - Staff in other Trusts allowed access to parts of EPR	The Clatterbridge Cancer Centre NHS Foundation Trust	To enable trained health care professionals to access to the Clatterbridge Cancer Centre’s Electronic Patient Record as part of the multidisciplinary function to treat Clatterbridge Cancer Centre patients	Warrington and Halton Hospitals NHS Foundation Trust	February 2014	N/A
Remote Access - Staff in other Trusts allowed access to parts of EPR	The Clatterbridge Cancer Centre NHS Foundation Trust	To enable trained health care professionals to access to the Clatterbridge Cancer Centre’s Electronic Patient Record as part of the multidisciplinary function to treat Clatterbridge Cancer Centre patients	Liverpool Womens NHS Foundation Trust	February 2014	N/A
Remote Access - Staff in other Trusts allowed access to parts of EPR	The Clatterbridge Cancer Centre NHS Foundation Trust	To enable trained health care professionals to access to the Clatterbridge Cancer Centre’s Electronic Patient Record as part of the multidisciplinary function to treat Clatterbridge Cancer Centre patients	Aintree University Hospital NHS Foundation Trust	February 2016	N/A
Remote Access - Staff in other Trusts allowed access to parts of EPR	The Clatterbridge Cancer Centre NHS Foundation Trust	To enable trained health care professionals to access to the Clatterbridge Cancer Centre’s Electronic Patient Record as part of the multidisciplinary function to treat Clatterbridge Cancer Centre patients	The Walton Centre NHS Foundation Trust	February 2016	N/A
Remote Access - Staff in other Trusts allowed access to parts of EPR	The Clatterbridge Cancer Centre NHS Foundation Trust	To enable trained health care professionals to access to the Clatterbridge Cancer Centre’s Electronic Patient Record as part of the multidisciplinary function to treat Clatterbridge Cancer Centre patients	The Royal Liverpool and Broadgreen University Hospitals NHS Trust	February 2014	N/A
PACS Consortium Agreement	Cheshire & Mersey PACS & RIS Replacement Consortium	To ensure that clinicians are able to access the clinical imaging history for any given patient that has been recorded within the consortium Trusts even if not in the same trust this is desirable in the clinical context and increases patient safety.	All parties listed in the signed document	September 2015	N/A
Cheshire Care Record - Information Sharing & Hosting Agreement	Countess of Chester NHS Foundation Trust	The Cheshire Care Record is a secure virtual health and social care record. It pulls key information from several different health and social care records and stores it in one combined record. This enables health and social care professionals to find all the key information in one place.	All parties listed in the signed document	June 2015	Yes
EDMS Access	St Helens and Knowsley Teaching Hospitals NHS Trust	To enable authorised clinical professionals of Clatterbridge Cancer Centre to utilise the Electronic Document Management System (EDMS) for the purpose of viewing clinical data to support the health care of the service user		September 2012	N/A
Wirral MASH Agreement -(Agreement with Wirral Council and other mulit-agencies)	MASH Board	To formalise information sharing arrangements within Wirral MASH, for the purpose of safeguarding vulnerable children and adults and for the purpose of identifying and assessing risks to children’s well-being and welfare in the borough.	All parties listed in the signed document	January 2016	N/A
RoSTA (Register of Skills Training and Achievements Project	Health Education North West	To support effective information sharing requirements related to the adoption of North West Core Skills Programme by healthcare organisations and education providers		April 2016	N/A
ICE Access	Countess of Chester NHS Foundation Trust	To enable appropriate Clatterbridge Cancer Centre staff to access the Countess of Chester ICE system to review test results of patients under their care		September 2016	N/A
iLINKS	iMerseyside	To support effective information sharing requirements in providing all local health and social care practitioners with access to the information they need to care for individuals, over and above that held in their employing organisation where appropriate to do so.	All parties listed in the signed document	September 2016	N/A
Learning Disabilities Mortality Review (LeDeR)Programme	NHS England	To assist in the establishment of a national learning disability mortality review to understand the circumstances leading to a death and whether such deaths could potentially be avoided in the future through improvements to health and care services.		September 2016	N/A
Mortality Reviews	Southport and Ormskirk Hospital NHS Trust	To support effective information sharing for the mortality review of patients who have been treated at Southport and Ormskirk Hospital NHS Trust and are under the care of The Clatterbridge Cancer Centre NHS Foundation Trust at the time of their death		October 2016	N/A
Internal Audits	MIAA (Mersey Internal Audit Agency)	This agreement sets out the requirements for information sharing between MIAA and the Clatterbridge Cancer Centre to support the provision of services provided by MIAA including, but not limited to, audit, advice/consultancy, fraud prevention and detection and organisational development.		November 2016	N/A
Oncology Alerts - Obtaining A&E Data for Oncology Patients	The Clatterbridge Cancer Centre NHS Foundation Trust	To assist in treatment of oncology patients at presenting organisation	The Royal Liverpool and Broadgreen University Hospitals NHS Trust		N/A
Private Healthcare Information Network- Subscription and Information Sharing Agreement	Private Healthcare Information Network	To enable the Clatterbridge Cancer Centre's Private Clinic to supply information to Private Healthcare Information Network which is sufficiently detailed to enable the publication of performance measure information by procedure at both hospital and consultant levels		June 2017	Yes
Data Sharing Framework	NHS Digital	The agreement sets out the terms on which NHS Digital agrees to share data with the Clatterbridge Cancer Centre		August 2017	N/A
ESR Educator Register	Health Education England	The agreement governs the provision of the information of educators held by the placement provider’s system (for example the Electronic Staff Record (ESR) system) with the systems of Health Education England (HEE)		November 2017	Yes
Invoice Validation	Countess of Chester NHS Foundation Trust	To facilitate the sharing of information between both parties for commissioning and payment purposes		November 2017	N/A
Trial Sponsor Source Data Verification	The Clatterbridge Cancer Centre NHS Foundation Trust	When a Haemato-Oncology patient is a trial patient, these are externally monitored by the sponsor for source data verification and to check all processes. For access to data post July 2017, CCC is the data controller, however source data verification may need to take place for data pre July 2017 for which RLBUHT is the data controller and this Information Sharing agreement is in place to facilitate this access/information sharing to the data	The Royal Liverpool and Broadgreen University Hospitals NHS Trust	April 2018	N/A
Oncology Summary Record	The Clatterbridge Cancer Centre NHS Foundation Trust	To enable a patient summary document to be transmitted to The Royal Liverpool and Broadgreen University Hospitals NHS Trust when a patient is admitted and identified as an The Clatterbridge Cancer Centre NHS Foundation Trust patient.	The Royal Liverpool and Broadgreen University Hospitals NHS Trust	May 2018	N/A
Macmillan Team at Brio Leisure	The Clatterbridge Cancer Centre NHS Foundation Trust	To facilitate the sharing of information between both parties.		November 2018	N/A
WRaPT (Workforce Repository and Planning Tool)	Lancashire Care NHS Foundation Trust	To support the ad hoc processing of personal information as agreed by the involved parties to produce a Cheshire and Merseyside level workforce baseline report on behalf of Health Education England.		December 2018	Yes
Sharing of Volunteer References	The Reader	The purpose of the information sharing is to allow The Reader to share volunteer references collected regarding Reader Leaders delivering Shared Reading at Clatterbridge Cancer Centre for use in NHS volunteer files		January 2019	N/A
100,000 Genomes Project	Liverpool Womens NHS Foundation Trust	To facilitate the sharing of information to support the 100,000 Genomes Project		January 2019	N/A
Haemato-Oncology Service Transfer - Aintree University Hospital NHS Foundation Trust to The Clatterbridge Cancer Centre NHS Foundation Trust	The Clatterbridge Cancer Centre NHS Foundation Trust	To faciliate a safe management transfer of Haemato-Oncology Service to The Clatterbridge Cancer Centre NHS Foundation Trust from Aintree University Hospitals NHS Foundation Trust prior to service transfer		April 2019	N/A
Speech & Language Therapy Service Transfer - Bridgewater Community Healthcare NHS Foundation Trust to Clatterbridge Cancer Centre NHS Foundation Trust	Bridgewater Community Healthcare NHS Foundation Trust	To facilitate the service transfer of a Speech & Language Therapy Service between Bridgewater Community Healthcare NHS Foundation Trust and Clatterbridge Cancer Centre NHS Foundation Trust		August 2019	No
Wirral Multi Agency Risk Assessment Conference (MARAC)	Wirral Safeguarding Board	An agreement to formalise information sharing arrangements for the purposes of the Wirral Domestic Abuse Multi Agency Risk Assessment Conference (MARAC) between agencies specified or the purpose of identifying and assessing risks to people experiencing domestic abuse.		August 2019	No
2019 Staff Survey Approved Contractor	Quality Health Limited	The enable the Contractor to carry out the 2019 Staff Survey on behalf of the Trust		August 2019	No
National Cancer Patient Experience Survey	Picker	The enable the Contractor to carry out the 2019 National Cancer Patient Experience Survey on behalf of the Trust		August 2019	No
Share2Care	Cheshire and Merseyside Health and Care Partnership	Through the Share2Care programme, the Connect/e-Xchange workstream, will both connect and support the integration of our local health and care organisations		December 2019
Allocate	NHS Professionals	This Agreement is to ensure the protection and security of NHSP Data accessed, received and/or Processed by the Trust, or Allocate as a Data Processor on behalf of the Trust, and to ensure the lawfulness of any processing of Personal Data by and Party on behalf of any other Party hereunder in compliance with the Data Protection Legislation.	Allocate Software	August 2020	No
Cancer Waiting Times Data	NHS England	An agreement between The Clatterbridge Cancer Centre NHS Foundation Trust and NHS England for the transfer, storage and use of monthly & quarterly cancer waiting times data.		August 2020	No
Share2Care Workstream: COVID-19 Intelligence - Combined Intelligence for Population Health Action (CIPHA)	Cheshire and Merseyside Health and Care Partnership	This sharing agreement covers the sharing of data across Cheshire and Merseyside Health and Care Partnership to support a set of COVID related population health analytics designed to inform both population level planning for COVID recovery and support the targeting of direct care to vulnerable populations.		August 2020	No
National COVID-19 Chest Imaging Database (NCCID)	NHS England	The data is shared with NHSX by the hospitals and Trusts wanting to participate in the National COVID-19 Chest Image Database.		January 2021	No
Data Submission to the European Society for Blood and Marrow Transplantation Registry	Wirral University Teaching Hospital NHS Foundation Trust	This sharing agreement covers the sharing of data for the purposes of reporting of transplant data to the European Group for Blood and Marrow Transplantation (EBMT		March 2021	No

This page was last reviewed in May 2021